Exporting an Accounts Payable bill for a supplier that's new to Xero creates a matching Xero contact automatically, carrying across the supplier's email, bank details, and address if they're saved in Weel. The sync runs one way, from Weel into Xero, only at export. Later changes in Weel don't update Xero, so existing contacts stay as you set them up.
How It Works
- Automatic contact creation: Exporting a bill for a supplier not yet in Xero creates a matching contact there automatically.
- Smart name matching: Weel checks for an existing Xero contact first, ignoring case, punctuation, and accents, so close variants aren't duplicated.
- Full contact detail carried across: The contact also gets the supplier's email, BSB, account number, and full address when saved in Weel.
- Reused on every export: Weel stores the Xero contact's ID and reuses it on later exports instead of matching by name again.
- One-way, create-only sync: This only runs from Weel into Xero, only at export; Weel never updates or deletes an existing Xero contact.
Good to know
- Editing a supplier's email, bank details, or address in Weel after its Xero contact is created won't update Xero; make corrections there directly.
- Deleting a supplier in Weel doesn't delete or archive its Xero contact, and any unpaid invoices move to Coding Required instead of staying attached to the deleted record.
- A full address only syncs when every field (street, suburb, state, and postcode) is saved in Weel; partial addresses, and any other missing details, are simply left out rather than sent blank.
- Need to bring existing Xero contacts into Weel instead? That's the reverse flow, via Accounts Payable > Suppliers > Import from Xero (see Related Articles below).