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How to make a BPAY payment in Accounts Payable

This feature is currently in Beta. To request access, please reach out to success@letsweel.com. 


What is it?

Weel lets you pay supplier bills by BPAY directly from Accounts Payable. You set BPAY up once on the supplier, and every bill for that supplier will use those BPAY details automatically. You can also override the reference number on an individual bill when you need to.


Before you start

  • BPAY is available for suppliers  in Australia in AUD
  • You'll need the supplier's Biller code (4-6 digits) and Reference number/CRN (2–20 digits). These are on the supplier's bill or invoice
  • BPAY payments take 1 business day to process and there is no additional fee

 

How to make a BPAY payment

  1. Go to Accounts Payable and click Make a payment

  2. Drag and drop the invoice, or choose a file to upload

  3. Once the invoice is uploaded, Weel auto-extracts the details - supplier, amounts, invoice number, dates and BPAY details

  4. If the BPAY supplier is new, select Create new supplier. If the BPAY supplier is existing, the AI will suggest the matched supplier to use, or alternatively you can select to Choose a different supplier

  5. For new suppliers, in the bill form, open the supplier details section and click on Review supplier, checking the Biller code, reference number and ticking the I've checked that the BPAY details match the invoice box

  6. Save supplier details to return to the bill

  7. In the bill form, follow the prompts to fill out any missing bill details and check the AI-extracted details

  8. Click Save to submit the bill for approval

  9. Once approved, the BPAY bill will be sent for payment on the selected date

(Optional) How to change the reference number for the bill

If the invoice uses a different BPAY reference, you can override it on the bill without changing the supplier's saved details.

  1. In the Supplier details section, click Modify for this payment next to the reference number.
  2. Enter the new reference number (2–20 digits) and save

When the reference is changed, the bill shows a warning icon explaining "The BPAY reference number has been modified for this payment without affecting the actual supplier record." Approvers are alerted to confirm it before approving.