When you delete an employee from Weel, any expenses, bills, or reimbursements waiting in their approval queue are automatically reassigned — so nothing gets stuck and your team doesn't have to re-approve items they've already actioned.
How it works
When an employee is deleted, Weel checks for any approvals currently pending on them. Those pending approvals are reassigned to that employee's delegate approver.
If no delegate approver is set, Weel falls back to the business default admin. Previously approved steps in the chain are preserved — other approvers in the workflow won't see any change, and won't receive duplicate requests.
What you should do before deleting an employee
To make sure pending approvals land with the right person, we recommend reviewing your assigned delegate approver before you delete an employee.
- Go to People → Employees
- Select the employee you want to delete
- Under Approval settings, check who is set as their delegate approver
- Update the delegate if needed, then delete the employee
- By default, pending approvals will be sent to your account owner.
What the delegate approver will see
The reassigned approvals will appear in the delegate's approval queue on their next page load. They'll be able to review and action them as normal.
Note: Reassignment happens automatically — the delegate approver won't receive a notification email for inherited approvals. If you're handling a large team restructure, it's worth letting the delegate approver know to check their queue.
Frequently asked questions
Will approvals that were already approved be affected?
No. Only approvals that are still pending (waiting for the deleted employee to action) are reassigned. Completed approvals are not touched.
What if the delegate approver is also being deleted?
Weel handles this automatically. If the delegate approver is also deleted as part of the same change, their approvals are reassigned to the account owner.