Whether you can cancel or stop an Accounts Payable payment depends on how far it's progressed. Before Weel sends the money to your supplier's bank, you can still change or cancel it. Once it's sent, Weel can't pull it back, so catching a mistake before that point makes all the difference.
How It Works
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Single invoices stay editable in Scheduled. You can reschedule, clear the date, or delete the invoice until Weel's hourly payment run picks it up.
- Open the invoice's When section to change the payment date, or clear it to send the invoice back to Ready to pay with no date set. You can also delete the invoice outright from the Scheduled or Ready to pay tab; deleting shows a confirmation that the invoice won't be paid.
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Batched invoices can be pulled or unbatched. While a batch is still open, remove one invoice or unbatch the whole run to send everything back to Ready to pay.
- Batch Payments is currently a beta feature. While the batch is Batch approval required or Scheduled for payment, removing one invoice leaves the rest of the batch unaffected, and unbatching returns every invoice and archives the batch (batches are never deleted outright).
- Batches lock once Processing starts. Once Weel has sent a batch's payments, it becomes read only, and you can only remove an invoice that's already failed.
- These actions are web app only. Rescheduling, deleting, removing from a batch, and unbatching all happen in the Weel web app, not the mobile app.
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A sent payment becomes a banking matter. If bank details were wrong, it returns as Failed with funds credited back automatically; a valid but wrong account means contacting your bank directly.
- Weel doesn't automatically reschedule a fixed Failed invoice, you'll need to manually reschedule it after correcting the details (see How to Fix a Failed Invoice Payment Under Accounts Payable). If funds reached a valid but wrong account, Weel can't recall them, so contact your bank or the recipient directly.
Good to know
- Weel's payment run is hourly, not end of day. Once the scheduled date arrives, act as soon as you spot a mistake rather than assuming you have until the end of the day.
- Once an invoice leaves Scheduled or Ready to pay, there's no visible "still stoppable" state. It moves straight to Failed or Paid, and Paid includes invoices still clearing as well as fully settled ones.