Weel's Accounts Payable inbox turns emailed invoices into bills automatically, but only PDF attachments are accepted. Other file types, such as images, Word documents, and plain text files, aren't processed. If you need to submit a different file type, you can upload it directly in the Weel web app instead, which accepts a wider range of formats.
How It Works
- Automatic bill creation: Email a PDF invoice to your Accounts Payable inbox and Weel creates the bill automatically, with no manual entry needed.
- Size limit: Each PDF attachment must be 5MB or smaller; oversized attachments aren't processed.
- Mixed attachments handled cleanly: If an email arrives with several attachments, Weel processes the valid PDFs and ignores the rest, with no error for those specific files.
- Content-based detection: Weel checks the actual file content, so a PDF your email client labels generically still gets through.
- Manual upload fallback: Need a non-PDF invoice processed? Upload it directly from the Accounts Payable dashboard via Make a payment, which accepts PDF, JPEG, PNG, GIF, and TIFF.
Good to know
- If none of an email's attachments are valid (wrong format or too large), no bill is created. Recognised employees get an in-app notification; unrecognised senders don't.
- The PDF-only restriction applies only to the email-in channel; uploads via the web app aren't limited to PDF.