Accounts Payable lets your team pay supplier invoices end to end in Weel: upload an invoice, route it for approval, and pay it, all without leaving the platform or rekeying data into your bank. Weel reads each invoice for you and routes it through your approval rules and budgets automatically.
How It Works
- Add invoices three ways: Upload a file, forward it as a PDF attachment by email, or import unpaid bills from Xero, the only accounting software Weel can pull bills in from today. MYOB (on a supported plan) and Business Central sync paid bills back out to your books but don't support importing bills in; QuickBooks doesn't support Accounts Payable at all.
- Reads your invoices automatically: Weel's AI, a vision-capable model reading the document the way a person would, extracts the supplier, line items, amounts, GST, invoice number, and due date. Anything it can't confidently read is left blank for you to fill in rather than guessed at, so there's usually no manual data entry.
- Follows your approval rules and budgets: Accounts Payable has its own approval rule set, separate from your card and reimbursement rules, though built on the same engine, plus the budget the bill is coded to. Weel also blocks you from saving a duplicate invoice (matched on the same supplier and invoice number) rather than just flagging it.
- Pays straight from your Weel balance: Schedule a payment for the date you choose, or leave invoices unscheduled and group them into a Batch Payment for someone to sign off before any of them pay (Batch Payments is currently in Beta; contact success@letsweel.com for access). Either way, there's no manual batch file to build and no separate bank portal to log into.
- Pays domestically and internationally: Pay domestic bills by bank transfer or BPAY, and international bills by bank transfer in a wide range of currencies, with a small number excluded for compliance and sanctions reasons.
- Syncs back to your books: Paid invoices appear as a transaction drawn from the budget you chose, and sync to your accounting integration with full detail (supplier, line items, tax codes, and payment status) for Xero today. MYOB (where enabled) and Business Central sync too; QuickBooks doesn't currently receive any Accounts Payable data.
Good to know
- To submit an invoice for payment, you need to be a member of the budget it's coded to. The Accounts Payable permission in your business's Roles settings controls org-wide visibility and edit/delete rights over every invoice, not who can submit one.
- Whether a submitted invoice needs approval depends on your business's configured Accounts Payable approval rules. By default, it routes to its budget owner, and even the budget owner's own submission is rerouted to someone else rather than automatically approved; admins can configure rules to route around specific people, roles, budgets, or amounts.
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