AI Receipt Validation automatically checks receipts attached to card transactions against the transaction data, to confirm they hold up as valid tax invoice evidence. It runs five separate checks, from legibility to GST, and names the specific check and reason on the transaction if one fails. That means your team catches shaky documentation early, well before tax time.
How It Works
- Legibility check: Confirms the receipt image or PDF is actually readable, so an unreadable file never passes as valid evidence.
- Merchant match: Checks the receipt's merchant reasonably matches the transaction, allowing for abbreviated names, different trading names, and delivery platforms standing in for a restaurant.
- Currency match: Checks the receipt's currency matches the transaction's currency.
- Amount match: Checks the receipt total lines up with the transaction amount, allowing for small gaps like unlisted card surcharges.
- GST check: Flags GST that looks implausible for the transaction total and your business's GST rate, rather than requiring an exact match.
- Mark as valid: People with the "Edit expense data for all transactions" permission can clear a flagged transaction, with an optional note explaining why.
Good to know
- AI Receipt Validation is a Premium and Enterprise plan feature, off by default even where it's included. An Owner, Admin, or anyone with the "Configure all settings" permission turns it on in Settings, and only receipts attached to card transactions from that point on are checked; existing transactions aren't checked retroactively. See How to enable AI receipt validation.
- These warnings are advisory only. They never block submission, approval, or export of the transaction.
- The warning banner is visible to anyone who can view the transaction, not only the person who uploaded the receipt.