Skip to main content

How to approve from the Weel web app

  • Updated

Approve, decline, or request changes on your team's pending reimbursements, invoice payments, card expenses, purchase orders, and budget top-ups from one place, covered fully in What are Approvals?

Before you start

  • You need to be assigned as an approver on an active approval rule to see and action pending requests. If you're not receiving requests, contact your Weel Admin to check your approval rule.
  • If you're an Admin, Owner, or have a custom role with the "View all approvals" permission, you can switch between viewing every approval in the business and just your own; other roles only ever see their own pending items.

Steps

  1. Log in to the Weel web app at https://app.letsweel.com/app/login.
  2. In the left-hand navigation, select Approvals.
  1. If you have permission to view all approvals, use the view toggle at the top of the page to switch between All approvals and My approvals.
    • All approvals shows every approval item in the business; My approvals shows only items pending your action.
  1. Check the Status column for each item: Pending your approval, Pending approval, Approved, Declined, or Changes requested.
    • Pending your approval means it needs your decision; Pending approval means someone else needs to decide first.
  2. Act on the item: use the inline Approve or Decline button on the row (or Manage approval, for admins overriding another approver), or click into the item to see full details first.
    • Opening the item shows the submitted amount, category, description, and any attached receipts or supporting documents.
  1. Review the details of the request.
  2. Click Approve to approve it, or Decline to decline it.
    • If your Admin has enabled Decline Comments, you'll be prompted to add a reason before confirming.
  3. Confirm your action when prompted.

What happens next

The submitter is notified by email (and, depending on their settings, by push notification), and the item's status updates: approved items move forward in the payment or reimbursement workflow, while declined items are archived and skipped for payment. If Decline Comments are enabled, the submitter sees your reason and can resubmit with corrections, or you can request changes instead of declining outright.

Related Articles