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How to reconcile your Weel Accounts Payable payments in Xero

  • Updated

Once a Weel Accounts Payable payment has been made, reconcile it against its bill in Xero using the Xero Bank Feed.

Steps

  1. Open Xero.
  2. Select the Weel Expenses Account from your dashboard or your list of bank accounts.
    • If your business connected to Xero before the Weel rebrand, this account might still show as DiviPay Expenses Account.
  3. Open the Reconcile tab for that account.
    • Reconciling from Account Transactions instead of Reconcile can create duplicate entries, so always use Reconcile.
  4. Click OK to match each bank feed statement line with its corresponding coded bill entry. 

What happens next

Reconciliation matches two separate exports in Xero: a raw bank/transaction line, and a coded bill line covering GST, accounting code, tracking categories, and description. Both sides need to be in Xero before you can complete the match, and they export on different timelines.

  • The bill exports to Xero as a draft once each of its line items has a category applied. It doesn't need to be fully coded or approved to appear at that point. Its status only moves from Draft to Submitted once coding is complete and it enters the approval workflow.
  • The bill's coded expense data (the GST, accounting code, and tracking detail you reconcile against) only exports once the bill is coded, has cleared or been refunded, and its approval workflow is complete. A bill still waiting for approval won't have this data ready.
  • The bank feed statement line exports the day after the payment clears, in a daily job that runs from around 5am Sydney time, so it's usually ready to reconcile the following morning.

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