Each reimbursement claim supports one tax invoice or receipt, whether you're submitting your own claim or adding one for someone else. This is different from card transactions, which allow up to 10 attachments.
If you have more than one supporting document for a single expense, combine them or submit separate claims. No setting changes this.
How It Works
- One invoice slot per claim: Uploading a new file replaces the existing one, it doesn't add a second file alongside it.
- Card transactions differ: Card transaction expenses support up to 10 attached files, using a separate upload system from reimbursements.
- Multiple documents for one expense: Submit one claim per document to keep tax coding clean, or combine them into a single PDF (PDF, JPEG, PNG, GIF, and TIFF accepted, up to 10MB).
- Already paid: Once a claim is paid, you can't add documents in Weel; attach extras to the matching record in your accounting platform instead (for example, the exported bill in Xero).
- Replacing the invoice: You can replace the file yourself, or an admin, owner, or accountant can, while the claim is at Coding required or Changes requested.
- No way to unlock more: There's no setting, plan, or feature flag that adds multi-attachment support to reimbursement claims.
Good to know
- Once a claim moves past Coding required or Changes requested (to Waiting for approval, Approved, Pending, Failed, or Paid), the uploader is disabled for everyone, including admins.