A budget is a spending permission, not a pot of money, and there's no secondary account either: every budget draws from the same shared Account Balance.
The only way to get a genuinely separate pool of funds is a second Weel business, which also unlocks the Multi-entity dashboard, a consolidated view across every business you administer. If you just need to stop one category competing with your other budgets for the same money, lighter options exist too.
How It Works
- Account Balance: The one real pool of cash a business holds with Weel; every budget draws from it, so budgets alone never move or reserve money.
- Budgets: A spending permission with a limit, not a ledger; every payment needs enough limit and enough Account Balance, so a budget with room to spare can still decline if the Account Balance is low.
- Dedicated budgets: Allocate one category its own budget, funded by lowering another's limit, to cap its spend without creating a separate pool of cash.
- Subscriptions tool: The same mechanism as a dedicated budget for recurring payments, with subscription cards exempt from Card Blocking.
- Approval rules: Route a category's spend for review after it's already authorised; oversight, not a spending cap.
- A second Weel business: The only way to get a genuinely separate balance, with its own funding, cards, budgets, approval rules and users. Administer two or more and you also get the Multi-entity dashboard, available on every Weel plan. See How to Add Multiple Businesses to Your Weel Account for the full steps.
Good to know
- A second business doesn't move funds automatically: you'll fund it separately, the same way as your first, and a person working in both is billed in each.
- Each business can only hold one connected accounting integration (Xero, MYOB, QuickBooks, NetSuite or Business Central); the same organisation can't connect to two Weel businesses at once.
- Switching businesses doesn't carry over cached data like categories, budgets or custom fields; each business's setup is independent.